To close the loop on the process, here are the two standard letters the Chairperson would issue following the Board’s final decision. These are written to reflect the professional yet supportive tone of the Jackie Kallen Foundation.
Option 1: The Award Letter (Approval)
Subject: Funding Notification: [Project/Organization Name] – Jackie Kallen Foundation
Dear [Applicant Name],
On behalf of the Jackie Kallen Foundation, I am pleased to inform you that your application for philanthropic support has been approved by our Board of Directors.
Following a rigorous review by our Advisory Board, your project was selected based on its strong alignment with our mission and its potential for significant community impact. We are inspired by your commitment to [mention a specific goal from their application].
Grant Details:
- Total Award Amount: $[Amount]
- Disbursement Date: [Date]
- Reporting Requirements: [e.g., A brief impact report due in 6 months]
Our team will reach out shortly with a formal Grant Agreement and instructions for the transfer of funds. We are proud to partner with you and look forward to seeing the positive change your work will bring.
Keep punching,
[Chairperson Name]
Chairperson, Advisory Board
Jackie Kallen Foundation
Option 2: The Regret Letter (Declined)
Subject: Update regarding your application to the Jackie Kallen Foundation
Dear [Applicant Name],
Thank you for giving the Jackie Kallen Foundation the opportunity to review your request for funding for [Project Name].
Our Advisory Board and Board of Directors have carefully evaluated your proposal against our current philanthropic criteria. While we were impressed by the dedication of your team and the merit of your work, I am writing to inform you that we are unable to provide funding during this specific grant cycle.
This year, the Foundation received a record number of high-quality applications, making our final selections incredibly difficult. Please note that this decision is a reflection of our current budget and strategic focus areas, rather than a lack of value in your mission.
We encourage you to continue your vital work and welcome you to apply again during our next funding cycle in [Month/Year]. We wish you the very best in securing the support needed for your initiatives.
Sincerely,
[Chairperson Name]
Chairperson, Advisory Board
Jackie Kallen Foundation
Strategic Tip for the Chairperson:
When sending the Regret Letter, it’s often helpful to keep a “pipeline” list. If an organization was a “close second,” you might add a handwritten note or a specific line of feedback to encourage them for the next round.